Room bookings

Reuben College has a variety of different types of rooms to book (more details can be found on our conferencing page):

  • Dining Hall
  • Abbot's Kitchen
  • Lecture Theatre
  • Ground Floor Meeting Room (bookable by Reuben members only)
  • First Floor Common Room (bookable by Reuben students only - on a non-exclusive basis)

In order to allow enough time for room preparation, we require a minimum of 5 working days' notice for the booking of a room, and 2 weeks for the booking of catering.

Bookings must be made during the College's opening hours: see more details on opening times here.

Reuben members (students, Fellows and staff) can check availability via the room bookings calendar. 

Please ensure you read the relevant room booking Terms and Conditions before making a booking:

For any queries please contact events@reuben.ox.ac.uk.

 

Dining Hall
Capacity 120 seated for dinner, up to 200 standing
Layout Laid out for informal student study during the day, weekday lunches, or evening events such as Formal Hall. Can be booked externally outside of these times.
Description Best space for large events. There is a large LED Wall on the south side and would primarily be used for large Q&A panel discussions or presentations.
IT equipment

  • 3.84(w) x 2.16m (h) LED Wall 

  • Lapel and/or handheld microphones 

  • Streaming live events to Teams or for recording to upload to YouTube 

  • Repeater screens and speakers on each side of the dining hall for large events 
Booking restrictions Bookings to be made for formal occasions only. Room hire charges will apply unless used for Reuben only events.
Booking requests should be made by emailing events@reuben.ox.ac.uk.
Abbot's Kitchen
Capacity 52 seated 
Description

This formal space is predominately used for college meetings and formal occasions, but can be hired for private events. 

Different layouts are available to allow for meetings, dining, or seminar/group work.

This room is not meant to be used with AV, but a basic set up can be brought in if necessary.
Booking restrictions Bookings to be made for formal occasions only. Room hire charges will apply unless booked for Reuben only events.
Booking requests should be made by emailing events@reuben.ox.ac.uk.
Lecture Theatre
Capacity 50 people seated (including 2 spaces for wheelchairs)
Booking terms and conditions Can be booked by all - Reuben only events have priority during term time.
Description This space has a lectern and desk in front of three screens. Tiered seating in a theatre format, to be primarily used for seminars.
IT equipment

  • 3x 98 inch screens  

  • Lapel and/or handheld microphones 

  • Streaming live events to Teams or for recording to upload to YouTube 
Booking restrictions Bookings to be made for formal occasions only. Room hire charges will apply unless booked for Reuben only events.
Booking requests should be made by emailing events@reuben.ox.ac.uk.
Ground Floor Meeting Room
Capacity 8 seated
Booking terms and conditions To be booked by Reuben students, staff and Fellows. If available, it may also be booked by externals, if booked alongside another room booking.
Description For small meetings in table format.
IT equipment

  • 55 inch screen 

  • Meeting OWL available which will connect to the screen. This provides a 360° camera/microphone/speaker so that all attendees can participate with only one laptop/user connected to the device. 
Booking requests should be made by emailing events@reuben.ox.ac.uk. 
First Floor Common Room

This space is only available to book by Reuben students.

 

Capacity 220 approx.
Booking terms and conditions

Bookings for this room must be signed off by the Events Office and by one of the GCR Exec members.

Please note that the common room will not be able to be booked on an exclusive basis, and will remain open for access.
Booking requests should be made by the Room Booking Request Form.